Modern Russia is a bureocratic country, that's for sure. Here is a short summary of the actions, necessary for conducting import and export customs operations.
All the goods, imported to Russia are subject to customs clearance. The procedure normally takes place before the goods can be picked up, which creates some security concerns for the importers. Exceptions are made for imports and especially exports, transferred by pipeline.
In order for everything to work fine, the system should work in the way, described below. I will describe it based on air freight imports. Procedures for marine \ land freights are almost the same, though vary in some details.
For goods, delivered for distribution inside the country, the following issues are to be arranged for the recieving company:
- Signed contract with the supplier with all the latest changes and additional agreements.
- Distribution agreement with the supplier (supports the right to sell inside the country)
- Bank's approved Contract Passport
- All the necessary certificates (only issued in Russia\ the Customs union countries).
- Company registration papers, Company codex, Taxation information etc.
All these documents must be presented for every customs clearance procedure. Copies, approved by the company's stamp.
For every batch of products, there must always be:
- An invoice
- An airwaybill
- Packing list (never required, but appreciated)
All these documents MUST BE travelling with the plane's crew, so that they can be given to the customs officials by the captain. Attention! Transport documents, clipped to the pallet are normally ignored, and the cargo is assigned the "Missing invoice" status. This prolonges the customs clearance by at least one week, with an inevitable complete search of the entire cargo and possible customs price correction.
To complete customs clearance, the recieving company must present a customs declaration in a special format, accompanied by copies of all the above mentioned documents.
Documents, created specifically for customs clearance:
- Invoice translation
- Documents, supporting the price, which is declared. These include price lists and copies of the export declaration of the Seller.
- The declaration itself, prepared using customized software, developed solely for the purpose of creating customs declarations for the Russian Customs.
It is strongly recommended to use the services of a brokerage firm, still there are several surprises:
- Brokerage firms almost never work officially with assorted cargos. You will be offered to declare the goods yourself. This is standard practice. The thing is, fines for brokerage firms are exceedingly high. Thus, they might be obliged to pay a 45000 euro fine for an extra pair of gloves in a 2-ton batch of clothing.
All the goods, imported to Russia are subject to customs clearance. The procedure normally takes place before the goods can be picked up, which creates some security concerns for the importers. Exceptions are made for imports and especially exports, transferred by pipeline.
In order for everything to work fine, the system should work in the way, described below. I will describe it based on air freight imports. Procedures for marine \ land freights are almost the same, though vary in some details.
For goods, delivered for distribution inside the country, the following issues are to be arranged for the recieving company:
- Signed contract with the supplier with all the latest changes and additional agreements.
- Distribution agreement with the supplier (supports the right to sell inside the country)
- Bank's approved Contract Passport
- All the necessary certificates (only issued in Russia\ the Customs union countries).
- Company registration papers, Company codex, Taxation information etc.
All these documents must be presented for every customs clearance procedure. Copies, approved by the company's stamp.
For every batch of products, there must always be:
- An invoice
- An airwaybill
- Packing list (never required, but appreciated)
All these documents MUST BE travelling with the plane's crew, so that they can be given to the customs officials by the captain. Attention! Transport documents, clipped to the pallet are normally ignored, and the cargo is assigned the "Missing invoice" status. This prolonges the customs clearance by at least one week, with an inevitable complete search of the entire cargo and possible customs price correction.
To complete customs clearance, the recieving company must present a customs declaration in a special format, accompanied by copies of all the above mentioned documents.
Documents, created specifically for customs clearance:
- Invoice translation
- Documents, supporting the price, which is declared. These include price lists and copies of the export declaration of the Seller.
- The declaration itself, prepared using customized software, developed solely for the purpose of creating customs declarations for the Russian Customs.
It is strongly recommended to use the services of a brokerage firm, still there are several surprises:
- Brokerage firms almost never work officially with assorted cargos. You will be offered to declare the goods yourself. This is standard practice. The thing is, fines for brokerage firms are exceedingly high. Thus, they might be obliged to pay a 45000 euro fine for an extra pair of gloves in a 2-ton batch of clothing.
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